Reported by:Aya Okada (Treasurer)
Saturday, December 19, 2009
[Financial report] Counting summary
Total amount of money collected: $295.9 (As of December 19, 2009)
Reported by:Aya Okada (Treasurer)
Reported by:Aya Okada (Treasurer)
PP's logo designs
Dear PP members,
Please look at PP's logo and symbol options, designed by Jonathan. I would really appreciate if you give your feedback and opinion by December 31. Based on all feedback from PP members, we will start producing a digital logo via Kevin's friend who are a professional illustrator and web-designer. I especially appreciate Kevin for taking charge of this role.
Thank you,
Jonathan
Please look at PP's logo and symbol options, designed by Jonathan. I would really appreciate if you give your feedback and opinion by December 31. Based on all feedback from PP members, we will start producing a digital logo via Kevin's friend who are a professional illustrator and web-designer. I especially appreciate Kevin for taking charge of this role.
Thank you,
Jonathan
[Minutes] PP Executive Committee and General Meeting
* Present
—Session 1: Jonathan Jeong, Aya Okada, Alla Khadka, Khurram Butt, Fangzhi Ye
-Session 2: all of the above (except Fanzhi) and Kevin Cheong, Yifeng Yu, Dennis Parra, Takayuki Noda, Jungho Park, Jungwon Yeo
*Minutes written by Alla Khadka
* December 18, 2009
Minutes:
I. Updates
a. We are officially registered as a University of Pittsburgh organization
b. By registering PP gets a bank account, and a privilege to reserve a room at the university for holding an event
- We can reserve a room at the William Pitt Union – for bigger events – such as fundraising functions
- We can also reserve a room at the Posvar Hall to hold our regular meetings
Two ways to do the meetings:
1. Have a all-members meeting one day and a separate meeting of the office-bearers on separate day or
2. Office-bearers can meet earlier and then others will come in and join us
c. University has a special requirement – you have to be a student of the University of Pittsburgh to have voting rights at the university organization
- Since we want Pitt or GSPIA alumni to be part of the executive committee a special position was created:
o Special Rapporteur position - allows one to be in the executive committee, without being able to vote
d. Our Current Faculty Advisor – Dr. Kevin Kearns
e. Depending on a project, we might want to have other faculty advisors – for instance Dr. Pickard
II. Progress Up to Date
a. Collected $165.12 (As of September 19)
b. Collected additional $130.32 from the last count until now (Total about $300)
c. Jonathan: This progress is very encouraging – we are on the right track!
d. Aya will enter everything into the system and post it
III. Organizations We Considering to Work With
a. Initially we wanted to work with Kakenya and/or Duquesne public school district – Kakenya did not respond; Jonathan got the reply from the Pitt food-bank person who was supposed to put us in touch with a school, but they were taking a very a long time– decided not to peruse either of these options
b. Two new options:
c. First option: is the Lubuto Library Project
• Last year Jonathan went to the forum organized by Jane Meyers (the representative of the Lubuto Library Project) –GSPIA library was helping them to promote their project in Pittsburgh – promoting and building libraries in Zambia and extending project to the other countries in Africa – allow orphans to study in libraries – collect the books – either collecting cash or actually collecting books
• Jonathan received an e-mail from Jane Meyers -- she heard of PP via google alert system – Jane said that she would love work with us
d. Second option: Bright Kids Uganda Project– Suggestion from Dr. Pickard – he would be happy to work with us and support us – the project is aimed at helping child refugees of war etc – there are several things that they are doing , one of them has to do with education – they have a face-book page – can connect with them via face-book
• A point to consider: Dr. Pickard will be helpful to PP on a long run – he can help to develop our organization etc.
• Bright Kids Uganda needs our money more - other organization has other donors – but we can consider to work with them in the future
• With other organization – maybe we can help in other way
IV. Discussion on how do we get engaged with other organizations
a. Khurram –initially we planed that it would be just one project – we raise a 1000 dollars and once we collected it – then we move on – we can work with a couple of organizations simultaneously, but if we are looking into a possibility of having a continuous relationship then we have to chose either or.
b. Aya – like the original idea – working with several organizations will allow us to shape our own identity
c. Khurram – another suggestion – let’s decide on a dollar amount – if $500 per year for organization – we can do it – then the issue is a matter of order – which one will we work with first?
d. Jonathan – need to be careful – want to focus all of our efforts on one organization at a time
e. So we don’t fix a dollar amount – we fix the time period (in our case it will be one year) – the goal is how much beyond $1,000 can we go?
f. Khurram: what exactly is our goal? Being able to work with one organization and then with the other will give us more room to shape our identity
g. goal is not to have a significant impact on one organization, but have some impact on different projects
h. Can work with the same organization, but not in a consecutive year – do it one year, next two years don’t come back to it, then can come back
i. Adding organizations to your portfolio – builds up your credibility
j. Impact that we can make is limited in the offset
k. Yifeng – from the donor point of view–want to know: are we committing ourselves to one organization– or would we be involved in several projects
l. Need to work on our mission statement - need to know what is the objective of our organization
m. Jonathan: we are a student organization, but professional student organization – should distinguish ourselves from other organizations and initiatives – we can be flexible
n. Core members needs to share an overarching goal-and overall understanding of what the organization is set to do
o. Think about the name of the organization – penny – can change the world – coins when combined with commitment are powerful
p. Why are we helping, to whom, why kids in Africa
q. Agreement that we are committing to the Bright Kids of Uganda - for one year – we will say to them that we are committed – among ourselves we will decide (all present members voted)
V. Bright Kids of Uganda
a. Once we chose working with them there are several things to consider
b. Dennis: suggestion - Getting feedback from real kids and posting it the website - will help us to stay connected with the children we are helping – talk to Dr. Picard about it
c. Right now the feeling is that we could raise about 1,000 per year US
VI. Collecting Coins
a. Collecting cans for our donors – using coffee cups with our logo on it
b. Event: getting donors all together and distributing the collecting cans to them
c. Need more secure cans for places like the student lounge
VII. Action Plan
a. Need to have an action plan
b. Jonathan: need to be flexible
VIII. Logo
a. Jonathan will scan the logo (he has several samples) – and will post it on line (PP google site) – we will have to vote on it
b. Will vote on-line
c. Kevin’s friend will create a professional logo for us – based on the Jonathan’s drawings
IX. Fundraising Event
a. Success of our project next year depend on the success of our fundraising event
b. Multi-purposeful ceremony – advertizing organization – advocating our cause etc.
c. To be hold sometime in March
d. Preparation and planning - starting at least two months in advance
X. Training Members Event
a. Will talk about in detail at our next meeting
b. Khurram and Aya will be in charge
XI. Website
a. Who is going to work on the website - goal is to have it up by the end of January
b. Alla and Yifeng – in charge of developing the interface of the website
c. Dennis will help putting it together
d. Another suggestion: Translating our mission statement etc. into different languages
e. Need to come up with the plan – Dennis will help us with putting it together
XII. Miscellaneous
a. Business card – for the office bearers – Aya will get the template for the cards
b. Yifeng agreed to be our Co-secretary – warm welcome!!!
c. Dennis agreed to be our Webmaster – warm welcome!!!
Next Meeting: Sometime in January, Jonathan will follow up on that
—Session 1: Jonathan Jeong, Aya Okada, Alla Khadka, Khurram Butt, Fangzhi Ye
-Session 2: all of the above (except Fanzhi) and Kevin Cheong, Yifeng Yu, Dennis Parra, Takayuki Noda, Jungho Park, Jungwon Yeo
*Minutes written by Alla Khadka
* December 18, 2009
Minutes:
I. Updates
a. We are officially registered as a University of Pittsburgh organization
b. By registering PP gets a bank account, and a privilege to reserve a room at the university for holding an event
- We can reserve a room at the William Pitt Union – for bigger events – such as fundraising functions
- We can also reserve a room at the Posvar Hall to hold our regular meetings
Two ways to do the meetings:
1. Have a all-members meeting one day and a separate meeting of the office-bearers on separate day or
2. Office-bearers can meet earlier and then others will come in and join us
c. University has a special requirement – you have to be a student of the University of Pittsburgh to have voting rights at the university organization
- Since we want Pitt or GSPIA alumni to be part of the executive committee a special position was created:
o Special Rapporteur position - allows one to be in the executive committee, without being able to vote
d. Our Current Faculty Advisor – Dr. Kevin Kearns
e. Depending on a project, we might want to have other faculty advisors – for instance Dr. Pickard
II. Progress Up to Date
a. Collected $165.12 (As of September 19)
b. Collected additional $130.32 from the last count until now (Total about $300)
c. Jonathan: This progress is very encouraging – we are on the right track!
d. Aya will enter everything into the system and post it
III. Organizations We Considering to Work With
a. Initially we wanted to work with Kakenya and/or Duquesne public school district – Kakenya did not respond; Jonathan got the reply from the Pitt food-bank person who was supposed to put us in touch with a school, but they were taking a very a long time– decided not to peruse either of these options
b. Two new options:
c. First option: is the Lubuto Library Project
• Last year Jonathan went to the forum organized by Jane Meyers (the representative of the Lubuto Library Project) –GSPIA library was helping them to promote their project in Pittsburgh – promoting and building libraries in Zambia and extending project to the other countries in Africa – allow orphans to study in libraries – collect the books – either collecting cash or actually collecting books
• Jonathan received an e-mail from Jane Meyers -- she heard of PP via google alert system – Jane said that she would love work with us
d. Second option: Bright Kids Uganda Project– Suggestion from Dr. Pickard – he would be happy to work with us and support us – the project is aimed at helping child refugees of war etc – there are several things that they are doing , one of them has to do with education – they have a face-book page – can connect with them via face-book
• A point to consider: Dr. Pickard will be helpful to PP on a long run – he can help to develop our organization etc.
• Bright Kids Uganda needs our money more - other organization has other donors – but we can consider to work with them in the future
• With other organization – maybe we can help in other way
IV. Discussion on how do we get engaged with other organizations
a. Khurram –initially we planed that it would be just one project – we raise a 1000 dollars and once we collected it – then we move on – we can work with a couple of organizations simultaneously, but if we are looking into a possibility of having a continuous relationship then we have to chose either or.
b. Aya – like the original idea – working with several organizations will allow us to shape our own identity
c. Khurram – another suggestion – let’s decide on a dollar amount – if $500 per year for organization – we can do it – then the issue is a matter of order – which one will we work with first?
d. Jonathan – need to be careful – want to focus all of our efforts on one organization at a time
e. So we don’t fix a dollar amount – we fix the time period (in our case it will be one year) – the goal is how much beyond $1,000 can we go?
f. Khurram: what exactly is our goal? Being able to work with one organization and then with the other will give us more room to shape our identity
g. goal is not to have a significant impact on one organization, but have some impact on different projects
h. Can work with the same organization, but not in a consecutive year – do it one year, next two years don’t come back to it, then can come back
i. Adding organizations to your portfolio – builds up your credibility
j. Impact that we can make is limited in the offset
k. Yifeng – from the donor point of view–want to know: are we committing ourselves to one organization– or would we be involved in several projects
l. Need to work on our mission statement - need to know what is the objective of our organization
m. Jonathan: we are a student organization, but professional student organization – should distinguish ourselves from other organizations and initiatives – we can be flexible
n. Core members needs to share an overarching goal-and overall understanding of what the organization is set to do
o. Think about the name of the organization – penny – can change the world – coins when combined with commitment are powerful
p. Why are we helping, to whom, why kids in Africa
q. Agreement that we are committing to the Bright Kids of Uganda - for one year – we will say to them that we are committed – among ourselves we will decide (all present members voted)
V. Bright Kids of Uganda
a. Once we chose working with them there are several things to consider
b. Dennis: suggestion - Getting feedback from real kids and posting it the website - will help us to stay connected with the children we are helping – talk to Dr. Picard about it
c. Right now the feeling is that we could raise about 1,000 per year US
VI. Collecting Coins
a. Collecting cans for our donors – using coffee cups with our logo on it
b. Event: getting donors all together and distributing the collecting cans to them
c. Need more secure cans for places like the student lounge
VII. Action Plan
a. Need to have an action plan
b. Jonathan: need to be flexible
VIII. Logo
a. Jonathan will scan the logo (he has several samples) – and will post it on line (PP google site) – we will have to vote on it
b. Will vote on-line
c. Kevin’s friend will create a professional logo for us – based on the Jonathan’s drawings
IX. Fundraising Event
a. Success of our project next year depend on the success of our fundraising event
b. Multi-purposeful ceremony – advertizing organization – advocating our cause etc.
c. To be hold sometime in March
d. Preparation and planning - starting at least two months in advance
X. Training Members Event
a. Will talk about in detail at our next meeting
b. Khurram and Aya will be in charge
XI. Website
a. Who is going to work on the website - goal is to have it up by the end of January
b. Alla and Yifeng – in charge of developing the interface of the website
c. Dennis will help putting it together
d. Another suggestion: Translating our mission statement etc. into different languages
e. Need to come up with the plan – Dennis will help us with putting it together
XII. Miscellaneous
a. Business card – for the office bearers – Aya will get the template for the cards
b. Yifeng agreed to be our Co-secretary – warm welcome!!!
c. Dennis agreed to be our Webmaster – warm welcome!!!
Next Meeting: Sometime in January, Jonathan will follow up on that
Wednesday, December 16, 2009
Dr Picard recommended the Bright Kids-Uganda for PP's collaborated endeavors
Dear PP members,
I am so glad that I can deliver a great news to you. I asked for some
advice and help for selecting an organization to collaborate with.
Through his replying e-mail, Dr. Picard sent us a strong support and
cheering message. The most encouraging part is that Dr. Picard hopes
our group to be involved in the Bright Kids-Uganda in an orchestrated
effort. Dr. Picard is a board member of this nonprofit center. The
Bright Kids-Uganda works for orphans, street kids in urban situations,
refugees of war and former victims of the Lords Resistance Army a
group which plagues Southern Sudan and Northern Uganda.
http://www.thebrightkids.org/Bright_Kids_Uganda.html
This nonprofit center fits our mission, helping education for kids and
children. Their efforts have got high reputation for their achievement
and their commitment in their community work. Please visit the website
and figure out what Purposeful Penny can do and in what way we can
involve with. By working together with this center will be a great
privilege for us because we can get the direct and helpful resources
in the center, i.e. Dr. Picard's experience and knowledge in this
initiative. We can discuss this agenda this coming Friday, both in the
executive committee meeting and dinner party.
Thank you and hope to see you all,
Jonathan
P.S. Below is the e-mail from Dr. Picard.
======================================================================
From: Picard, Louis A
Date: Wed, Dec 16, 2009 at 11:59 AM
Subject: RE: Asking for your advice on a charity initiative, Purposeful Penny
To: Bokgyo Jonathan Jeong
Cc: "brookecwhite@aol.com"
I would be happy to work with you in any way that I can. Perhaps we
could meet after the first of the year. In the meantime, I will
mention a group that I am working with. It is called Bright
Kids-Uganda and it works with orphans, street kids in urban
situations, refugees of war and former victims of the Lords Resistance
Army a group which plagues Southern Sudan and Northern Uganda. There
web site is below.
http://www.thebrightkids.org/Bright_Kids_Uganda.html
I am a member of the Bright Kids Board and I am copying this to the
head of the Board, Prof. Brooke White of the University of
Mississippi. Please take a look at our web site and face book page.
Please come in and see me and lets discuss options.
Happy holidays.
Dr. Louis A. Picard
Director
Division of International Development and
Professor of Public and International Affairs
and African Studies
Graduate School of Public and International Affairs
University of Pittsburgh
Pittsburgh, PA 15260
USA
and
Visiting Research Professor
Graduate School of Public and Development Management
University of the Witwatersrand
Johannesburg, South Africa
Office Phone: 412-648-7659
Cell Phone: 412-260-9709
Fax 412-648-2605
Home Phones:
Pittsburgh: 814-352-8008
Washington phone and fax: 202-547-1135 (call first for fax)
================================================================================
I am so glad that I can deliver a great news to you. I asked for some
advice and help for selecting an organization to collaborate with.
Through his replying e-mail, Dr. Picard sent us a strong support and
cheering message. The most encouraging part is that Dr. Picard hopes
our group to be involved in the Bright Kids-Uganda in an orchestrated
effort. Dr. Picard is a board member of this nonprofit center. The
Bright Kids-Uganda works for orphans, street kids in urban situations,
refugees of war and former victims of the Lords Resistance Army a
group which plagues Southern Sudan and Northern Uganda.
http://www.thebrightkids.org/Bright_Kids_Uganda.html
This nonprofit center fits our mission, helping education for kids and
children. Their efforts have got high reputation for their achievement
and their commitment in their community work. Please visit the website
and figure out what Purposeful Penny can do and in what way we can
involve with. By working together with this center will be a great
privilege for us because we can get the direct and helpful resources
in the center, i.e. Dr. Picard's experience and knowledge in this
initiative. We can discuss this agenda this coming Friday, both in the
executive committee meeting and dinner party.
Thank you and hope to see you all,
Jonathan
P.S. Below is the e-mail from Dr. Picard.
======================================================================
From: Picard, Louis A
Date: Wed, Dec 16, 2009 at 11:59 AM
Subject: RE: Asking for your advice on a charity initiative, Purposeful Penny
To: Bokgyo Jonathan Jeong
Cc: "brookecwhite@aol.com"
I would be happy to work with you in any way that I can. Perhaps we
could meet after the first of the year. In the meantime, I will
mention a group that I am working with. It is called Bright
Kids-Uganda and it works with orphans, street kids in urban
situations, refugees of war and former victims of the Lords Resistance
Army a group which plagues Southern Sudan and Northern Uganda. There
web site is below.
http://www.thebrightkids.org/Bright_Kids_Uganda.html
I am a member of the Bright Kids Board and I am copying this to the
head of the Board, Prof. Brooke White of the University of
Mississippi. Please take a look at our web site and face book page.
Please come in and see me and lets discuss options.
Happy holidays.
Dr. Louis A. Picard
Director
Division of International Development and
Professor of Public and International Affairs
and African Studies
Graduate School of Public and International Affairs
University of Pittsburgh
Pittsburgh, PA 15260
USA
and
Visiting Research Professor
Graduate School of Public and Development Management
University of the Witwatersrand
Johannesburg, South Africa
Office Phone: 412-648-7659
Cell Phone: 412-260-9709
Fax 412-648-2605
Home Phones:
Pittsburgh: 814-352-8008
Washington phone and fax: 202-547-1135 (call first for fax)
================================================================================
Monday, December 14, 2009
Purposeful Penny, certified as a student organization
Dear PP members,
Purposeful Penny got certified as of December 14, 2009. Thank you to all of you for your help and support for the registration process. I especially appreciate all office bearers, Khurram, Aya, and Alla for their commitment for creating and revising the constitution. Without their help, we might have not finished this work so effectively and professionally.Following is the official acceptance letter and notice from SORC office. Hope to see you all on Friday.
Yours,
Jonathan
=================================================================================
Your Certification Application Has Been Processed
Your student organization, Purposeful Penny, has been certified through The Student Organization Resource Center. You are receiving this because you are listed as one of the officers or the advisor of this organization. If you are not involved in this organization as an officer or advisor, please contact sorc@pitt.edu and we will remove you from the distribution list. Please read this email carefully and save it for your reference.
**Room Reservations**
*In order to reserve rooms, your group must use the Pitt Portal under “My communities” and “Course and Event Viewer”
*For additional information contact the William Pitt Union Reservations Office (412-648-7817). ONLY the Reservations has student organization passwords
Username: ppenny
**Your Email/Web****
Groupname: ppenny
Email: sorc+ppenny@pitt.edu
Web: www.pitt.edu/~sorc/ppenny
*see attachment for more information on how to use the web/email system.
*if you would like any additional people besides the president, vice president, and business manager to have access to the website, please have the president send an email with their name and username granting them permission to sorc@pitt.edu
**Recertification**
Organizations are responsible for recertifying on an annual basis OR when officers change. This helps us to keep accurate records, and ensures that the appropriate people have access to your group's email and accounts. Your last certification date is 12/14/2009. Your group will need to recertify before 12/14/2010 or WHEN OFFICERS CHANGE. If you fail to recertify, your group's status will become inactive and you will lose access to email, web space, space in the WPU, access to funding, etc.
**Funding**
Please note that the Student Organization Resource Center does not allocate any money to any student organizations. As a certified student organization, you are now eligible to apply for funding from student government under the policies and procedures set forth in the appropriate student government constitution and bylaws. Each student government has guidelines that define which student organizations are eligible for funding, please see your student government for information on these guidelines. For more information about funding, visit the following offices:
* Student Government Board (SGB): 848 William Pitt Union, phone: (412) 648-7970
* Graduate and Professional Student Association (GPSA): 830 William Pitt Union, phone: (412) 648-7844
* College of General Studies (CGS): 824 William Pitt Union, phone: (412) 648-7895
**When you contact us**
There are over 500 student organizations at Pitt. Therefore, when you want to get in touch with us, please give us your full name, your group's name (please, do NOT use the acronyms or the short form of your organization - use the same name you certify with), and be sure to include an email address or phone number where you can be reached. We will be able to respond to your request much faster if you include this information.
**Services for Organizations**
The SORC, located in 833 WPU, provides copies, fax and mail service free of charge to student groups. Gina Scozzaro, in the Business Office, assists groups with the administration of budgets. The Business Office is located in 833 William Pitt Union. Gina is usually available from 9am – 5pm daily to answer questions about certification, resources for organizations, constitutions, and web and email services.
We post contact information for your organization on our website at www.sorc.pitt.edu. Check to make sure this information is accurate, and let us know if changes need to be made.
**Copy Policy**
In order to produce these copies in a fair and timely manner for all organizations, we have instituted a copy policy. Groups may request 200 copies per event. If you need more than 200 copies for your event, you can discuss your request with Gina. He will determine the number of copies that can be produced and will set up a production schedule. In the event of large volume requests, your copies may not be available the same day. Organizations MUST include their name on all documents being photocopied.
Groups may request only one color of paper per request. For technical reasons we are unable to print anything with a large amount of gray or black shading on it
**Office Hours**
The SORC is open Monday through Thursday, 8:30 AM to 5:30 PM and Friday, 8:30 AM to 5:00 PM. Summer and inter-term hours are subject to change.
**Contacting Other Organizations**
All contact information for active student organizations is available on our website, www.sorc.pitt.edu. Our policy is that we will not release a distribution list of organization emails to anyone - if you have an announcement that you would like to be sent to everyone, you may submit it to the SORC and we will determine if it is appropriate for all organizations.
**Events Calendar**
Use this FREE online calendar service to advertise your organization's events. Go to www.events.pitt.edu and open an account in your organization's name.
**Our Contact Information**
833 William Pitt Union
Pittsburgh, PA 15260
Phone: (412) 624-7116
Fax: (412) 648-1366
Email: sorc@pitt.edu
Web: www.sorc.pitt.edu
===================================================================================
Purposeful Penny got certified as of December 14, 2009. Thank you to all of you for your help and support for the registration process. I especially appreciate all office bearers, Khurram, Aya, and Alla for their commitment for creating and revising the constitution. Without their help, we might have not finished this work so effectively and professionally.Following is the official acceptance letter and notice from SORC office. Hope to see you all on Friday.
Yours,
Jonathan
=================================================================================
Your Certification Application Has Been Processed
Your student organization, Purposeful Penny, has been certified through The Student Organization Resource Center. You are receiving this because you are listed as one of the officers or the advisor of this organization. If you are not involved in this organization as an officer or advisor, please contact sorc@pitt.edu and we will remove you from the distribution list. Please read this email carefully and save it for your reference.
**Room Reservations**
*In order to reserve rooms, your group must use the Pitt Portal under “My communities” and “Course and Event Viewer”
*For additional information contact the William Pitt Union Reservations Office (412-648-7817). ONLY the Reservations has student organization passwords
Username: ppenny
**Your Email/Web****
Groupname: ppenny
Email: sorc+ppenny@pitt.edu
Web: www.pitt.edu/~sorc/ppenny
*see attachment for more information on how to use the web/email system.
*if you would like any additional people besides the president, vice president, and business manager to have access to the website, please have the president send an email with their name and username granting them permission to sorc@pitt.edu
**Recertification**
Organizations are responsible for recertifying on an annual basis OR when officers change. This helps us to keep accurate records, and ensures that the appropriate people have access to your group's email and accounts. Your last certification date is 12/14/2009. Your group will need to recertify before 12/14/2010 or WHEN OFFICERS CHANGE. If you fail to recertify, your group's status will become inactive and you will lose access to email, web space, space in the WPU, access to funding, etc.
**Funding**
Please note that the Student Organization Resource Center does not allocate any money to any student organizations. As a certified student organization, you are now eligible to apply for funding from student government under the policies and procedures set forth in the appropriate student government constitution and bylaws. Each student government has guidelines that define which student organizations are eligible for funding, please see your student government for information on these guidelines. For more information about funding, visit the following offices:
* Student Government Board (SGB): 848 William Pitt Union, phone: (412) 648-7970
* Graduate and Professional Student Association (GPSA): 830 William Pitt Union, phone: (412) 648-7844
* College of General Studies (CGS): 824 William Pitt Union, phone: (412) 648-7895
**When you contact us**
There are over 500 student organizations at Pitt. Therefore, when you want to get in touch with us, please give us your full name, your group's name (please, do NOT use the acronyms or the short form of your organization - use the same name you certify with), and be sure to include an email address or phone number where you can be reached. We will be able to respond to your request much faster if you include this information.
**Services for Organizations**
The SORC, located in 833 WPU, provides copies, fax and mail service free of charge to student groups. Gina Scozzaro, in the Business Office, assists groups with the administration of budgets. The Business Office is located in 833 William Pitt Union. Gina is usually available from 9am – 5pm daily to answer questions about certification, resources for organizations, constitutions, and web and email services.
We post contact information for your organization on our website at www.sorc.pitt.edu. Check to make sure this information is accurate, and let us know if changes need to be made.
**Copy Policy**
In order to produce these copies in a fair and timely manner for all organizations, we have instituted a copy policy. Groups may request 200 copies per event. If you need more than 200 copies for your event, you can discuss your request with Gina. He will determine the number of copies that can be produced and will set up a production schedule. In the event of large volume requests, your copies may not be available the same day. Organizations MUST include their name on all documents being photocopied.
Groups may request only one color of paper per request. For technical reasons we are unable to print anything with a large amount of gray or black shading on it
**Office Hours**
The SORC is open Monday through Thursday, 8:30 AM to 5:30 PM and Friday, 8:30 AM to 5:00 PM. Summer and inter-term hours are subject to change.
**Contacting Other Organizations**
All contact information for active student organizations is available on our website, www.sorc.pitt.edu. Our policy is that we will not release a distribution list of organization emails to anyone - if you have an announcement that you would like to be sent to everyone, you may submit it to the SORC and we will determine if it is appropriate for all organizations.
**Events Calendar**
Use this FREE online calendar service to advertise your organization's events. Go to www.events.pitt.edu and open an account in your organization's name.
**Our Contact Information**
833 William Pitt Union
Pittsburgh, PA 15260
Phone: (412) 624-7116
Fax: (412) 648-1366
Email: sorc@pitt.edu
Web: www.sorc.pitt.edu
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Sunday, December 13, 2009
Bring the Lubuto Library Project into PP's discussion
My dear PP members,
I would like to bring a library project in Africa into a discussion at the next PP's executive member meeting. I hope that PP members look into this project for our group's donation. Please read my introduction,visit the website and bring some ideas for the discussion on Friday, December 18th.
The Lubuto Library Project which was initiated for providing street children in Africa with opportunities to access education. Most of them are orphans who do not have primary care givers and deprived of opportunities to learn at school. Through this library service, the street children are given the access to books which will lead them to learn about the world and plan their future life. Some children use the library to study for the secondary school entrance exam, and earn a right to attend public high school. PP members, please visit their website and figure out what this project is attempting at.
http://www.lubuto.org/
The Lubuto Library Project has special link with GSPIA and University of Pittsburgh. The president and CEO, Jane Meyer visited University of Pittsburgh last year and gave a talk calling for the efforts to support them at the GSPIA Library. I went the forum last year and I talked with Jane Meyer about her project and future plan. She appealed for students involvement related to their initiative. You can find out Pittsburgh Library is acknowledged as a sponsoring school and institute.
http://www.lubuto.org/sponsors/schoolsanduniversities.html
The Lubuto Library Project well serves and is tailored to the need for children's education in local communities in Africa. Most of all, it fits the Purposeful Penny's mission and vision. Furthermore, the reputation and credibility of this project will help the PP develop our action plans with a long term plan. In terms of the accessibility and administrative process for implementing our donation project, the Lubuto Project is most suitable and manageable because we have some contacts which are already established here in Pittsburgh through the channels of the University of Pittsburgh Library. We have some staff members here who are involved in this project and the project has an office in D.C. which will help the communication between the project and the PP's initiative.
Thank you for your time, my dearest PP members!!!
Jonathan
I would like to bring a library project in Africa into a discussion at the next PP's executive member meeting. I hope that PP members look into this project for our group's donation. Please read my introduction,visit the website and bring some ideas for the discussion on Friday, December 18th.
The Lubuto Library Project which was initiated for providing street children in Africa with opportunities to access education. Most of them are orphans who do not have primary care givers and deprived of opportunities to learn at school. Through this library service, the street children are given the access to books which will lead them to learn about the world and plan their future life. Some children use the library to study for the secondary school entrance exam, and earn a right to attend public high school. PP members, please visit their website and figure out what this project is attempting at.
http://www.lubuto.org/
The Lubuto Library Project has special link with GSPIA and University of Pittsburgh. The president and CEO, Jane Meyer visited University of Pittsburgh last year and gave a talk calling for the efforts to support them at the GSPIA Library. I went the forum last year and I talked with Jane Meyer about her project and future plan. She appealed for students involvement related to their initiative. You can find out Pittsburgh Library is acknowledged as a sponsoring school and institute.
http://www.lubuto.org/sponsors/schoolsanduniversities.html
The Lubuto Library Project well serves and is tailored to the need for children's education in local communities in Africa. Most of all, it fits the Purposeful Penny's mission and vision. Furthermore, the reputation and credibility of this project will help the PP develop our action plans with a long term plan. In terms of the accessibility and administrative process for implementing our donation project, the Lubuto Project is most suitable and manageable because we have some contacts which are already established here in Pittsburgh through the channels of the University of Pittsburgh Library. We have some staff members here who are involved in this project and the project has an office in D.C. which will help the communication between the project and the PP's initiative.
Thank you for your time, my dearest PP members!!!
Jonathan
Wednesday, December 9, 2009
Notice of next PP meeting
Dear PP members,
We will have the final Purposeful Penny Executive Committee meeting on Friday Dec. 18, 2009 at Jonathan's place. All general PP members are welcome to join and inspire with your inputs and ideas. PP members, please bring your collected coins, and bring your own ideas for making PP coin collectors.
After the meeting, we will have dinner at 7 pm, which is open to all people including welcomed guests. So please don't hesitate to bring guests who are interested in our activities and donations.
Please let me know if you have any questions or requests. Good luck with your final rush of this school semester.
Best regards,
Jonathan
* Event: Executive Committee Meeting of Purposeful Penny
* Date: Friday, Dec. 18, 2009 3 p.m. – 5:30 p.m.
Dinner will start at 7:00 p.m.)
* Location: Jonathan’s Place (141 N. Dithridge St.)
Agenda for the Executive Committee Meeting on December 18
1) Summary report for the final regular meeting of the fall 2009 semester
2) Discussion for the fundraising event for spring 2010
3) Discussion of organization’s logo/symbols
4) Discussion of making coin collectors
5) Financial counting wrap-up: coin counting/ writing up financial statement
6) Discussion of sending a semester summary newsletter to members
We will have the final Purposeful Penny Executive Committee meeting on Friday Dec. 18, 2009 at Jonathan's place. All general PP members are welcome to join and inspire with your inputs and ideas. PP members, please bring your collected coins, and bring your own ideas for making PP coin collectors.
After the meeting, we will have dinner at 7 pm, which is open to all people including welcomed guests. So please don't hesitate to bring guests who are interested in our activities and donations.
Please let me know if you have any questions or requests. Good luck with your final rush of this school semester.
Best regards,
Jonathan
* Event: Executive Committee Meeting of Purposeful Penny
* Date: Friday, Dec. 18, 2009 3 p.m. – 5:30 p.m.
Dinner will start at 7:00 p.m.)
* Location: Jonathan’s Place (141 N. Dithridge St.)
Agenda for the Executive Committee Meeting on December 18
1) Summary report for the final regular meeting of the fall 2009 semester
2) Discussion for the fundraising event for spring 2010
3) Discussion of organization’s logo/symbols
4) Discussion of making coin collectors
5) Financial counting wrap-up: coin counting/ writing up financial statement
6) Discussion of sending a semester summary newsletter to members
Saturday, December 5, 2009
[Final version] Constitution of Purposeful Penny
Hello, Purposeful Penny members,
Following is the final version of PP's constitution. Please go over it and give us your feedback by Tuesday, December 8. If you do not send any feedback by this date, it will be assumed that you agree with and confirm this constitution. Thank you.
Sincerely,
PP Office Bearers
==============================================================================
[Final] Constitution of Purposeful Penny
Name of Organization
The name of the organization is “Purposeful Penny”. The abbreviated name is PP.
Purpose
The vision of Purposeful Penny is to demonstrate that even a small contribution can bring about a big positive result. Purposeful Penny contributes to organizational efforts aimed at providing education to underprivileged children.
Activities
Purposeful Penny will collect donations in the form of loose change (pennies, dimes, nickels and quarters). This fund will be used to contribute to specific initiatives being undertaken by nonprofit organizations in the field of education for underprivileged children.
Membership Requirements
Anyone who is interested in furthering the cause of the organization will be welcomed as a general body member.
Financial Obligations of Members
There are no financial obligations for being a member, but members are encouraged to donate loose change periodically, which will be greatly appreciated.
Associate Membership
Faculty, staff and alumni of the University and non-University persons may participate in the meetings and activities of the organization. An associate member may be given specific tasks and appointed as a special rapporteur by the executive committee. Such special rapporteurs will be de facto executive members but will not have voting rights. Annual renewal of membership is a requirement for maintenance of associate membership status.
Membership Procedures
Recruitment will take place all year around. A written application will be required for membership, upon which a confirmation will be communicated. There are no methods of selection or approval. Privileges of membership include regular updates, an opportunity to participate in meetings, and access to annual financial records. Failure to renew membership for two consecutive years will result in membership status being made inactive.
Voting Privileges
Voting privileges are limited to active student members in good standing with the organization including but not limited to compliance with the provisions of this constitution. General body members will have voting privileges for electing office bearers.
Officers
The membership of the organization is divided into three tiers: general body members, executive committee members, and office bearers. General body members elect office bearers in an annual election. The office bearers in turn appoint executive committee members. Four office bearers comprise of: a president, a vice-president, a treasurer, and a secretary. The president is the public face of the organization, and is responsible for leading decision making and presiding over committee meetings. The president will delegate authority where necessary to executive committee members. The vice-president supports the president in performing the day to day activities of the organization and specific tasks as given to him/her by the president. The treasurer is responsible for collecting and keeping track of loose change donated by members, and generating and maintaining financial records. The secretary will be responsible for logistical arrangements including but not limited to taking minutes of committee meetings and disseminating these minutes to all concerned.
Election of Officers
Annual election of officers will take place during the first week of October. Election will take place through anonymous voting via internet. Within seven calendar days, the incumbent President will announce the successful candidates. To qualify as a nominee, the person must have been a general body member for at least six months. Voting will be limited to general body members. Adequate procedures will be undertaken by the executive committee to ensure that the elections are open, transparent, and fair. A simple majority of valid votes cast is required to be elected as an officer. An officer cannot hold more than one position at the same time. Absentee or proxy ballots will not be accepted.
Terms of Office
Terms of office will be one year from the proclamation of election results to the date of election the following year.
Removal of Officers
Failure to comply with the responsibilities stated in the constitution shall be grounds for removal of officers. Unauthorized and/or unlawful use of organizational assets, monetary or otherwise, shall also be grounds for removal of officers.
Voting Powers of Officers
Important decisions shall be taken through a vote and each executive committee member except associate members with special rapporteur status shall have one vote each. The President will vote in the event of a tie.
Vacancies
Upon vacancy of an elected position mid-term, the president will appoint an executive committee member to serve out the remaining terms of office. In the event that the president resigns, or is absent or incapacitated, the vice president shall assume the responsibility until the end of the term.
Committees
As and when required, the President may appoint a subcommittee with a specific task to be completed within a specific duration of time.
Meetings
Regular meetings will be held monthly. Office bearers will be expected to attend the meeting, executive committee members are encouraged to attend, and general body members are welcome to attend. Quorum requirements are four attendees including at least two office bearers. The president shall call special meetings whenever necessary. Notice of such meetings shall be communicated via emails/phone calls. The President will chair all meetings. The powers of the Chair are as follows: calling the meeting, setting agenda, initiating voting on particular decisions, breaking the tie, and coordinating dates and place of the next meeting.
Finances
The executive committee will identify the organization to which Purposeful Penny will channel its collected donation. Once the decision is made, the decision will be communicated to the recipient organization. The President will hand over the check to the organization. The President and the Treasurer shall be the authorized signatories for all transactions requiring check issuing. All donations collected shall be channeled into selected organizations.
Advisor
A faculty advisor shall be sought from Graduate School of Public and International affairs (GSPIA). The role of the adviser is to assist the group and to service as the group’s liaison with the University. The advisor shall become familiar with the University rules and regulations applicable to student to organizations.
External Affiliations
The only external affiliation that Purposeful Penny has is with the organizations to which donations are channeled. The mission of the organization shall govern relationship eligibility.
By-Laws
Addenda to this constitution if and when added shall be made a part of the original document.
Amendments
Amendments to this constitution shall be made through a regular meeting where office bearers and executive committee members are present. Minimum quorum for such meetings will be five members including all office bearers.
================================================================================
Following is the final version of PP's constitution. Please go over it and give us your feedback by Tuesday, December 8. If you do not send any feedback by this date, it will be assumed that you agree with and confirm this constitution. Thank you.
Sincerely,
PP Office Bearers
==============================================================================
[Final] Constitution of Purposeful Penny
Name of Organization
The name of the organization is “Purposeful Penny”. The abbreviated name is PP.
Purpose
The vision of Purposeful Penny is to demonstrate that even a small contribution can bring about a big positive result. Purposeful Penny contributes to organizational efforts aimed at providing education to underprivileged children.
Activities
Purposeful Penny will collect donations in the form of loose change (pennies, dimes, nickels and quarters). This fund will be used to contribute to specific initiatives being undertaken by nonprofit organizations in the field of education for underprivileged children.
Membership Requirements
Anyone who is interested in furthering the cause of the organization will be welcomed as a general body member.
Financial Obligations of Members
There are no financial obligations for being a member, but members are encouraged to donate loose change periodically, which will be greatly appreciated.
Associate Membership
Faculty, staff and alumni of the University and non-University persons may participate in the meetings and activities of the organization. An associate member may be given specific tasks and appointed as a special rapporteur by the executive committee. Such special rapporteurs will be de facto executive members but will not have voting rights. Annual renewal of membership is a requirement for maintenance of associate membership status.
Membership Procedures
Recruitment will take place all year around. A written application will be required for membership, upon which a confirmation will be communicated. There are no methods of selection or approval. Privileges of membership include regular updates, an opportunity to participate in meetings, and access to annual financial records. Failure to renew membership for two consecutive years will result in membership status being made inactive.
Voting Privileges
Voting privileges are limited to active student members in good standing with the organization including but not limited to compliance with the provisions of this constitution. General body members will have voting privileges for electing office bearers.
Officers
The membership of the organization is divided into three tiers: general body members, executive committee members, and office bearers. General body members elect office bearers in an annual election. The office bearers in turn appoint executive committee members. Four office bearers comprise of: a president, a vice-president, a treasurer, and a secretary. The president is the public face of the organization, and is responsible for leading decision making and presiding over committee meetings. The president will delegate authority where necessary to executive committee members. The vice-president supports the president in performing the day to day activities of the organization and specific tasks as given to him/her by the president. The treasurer is responsible for collecting and keeping track of loose change donated by members, and generating and maintaining financial records. The secretary will be responsible for logistical arrangements including but not limited to taking minutes of committee meetings and disseminating these minutes to all concerned.
Election of Officers
Annual election of officers will take place during the first week of October. Election will take place through anonymous voting via internet. Within seven calendar days, the incumbent President will announce the successful candidates. To qualify as a nominee, the person must have been a general body member for at least six months. Voting will be limited to general body members. Adequate procedures will be undertaken by the executive committee to ensure that the elections are open, transparent, and fair. A simple majority of valid votes cast is required to be elected as an officer. An officer cannot hold more than one position at the same time. Absentee or proxy ballots will not be accepted.
Terms of Office
Terms of office will be one year from the proclamation of election results to the date of election the following year.
Removal of Officers
Failure to comply with the responsibilities stated in the constitution shall be grounds for removal of officers. Unauthorized and/or unlawful use of organizational assets, monetary or otherwise, shall also be grounds for removal of officers.
Voting Powers of Officers
Important decisions shall be taken through a vote and each executive committee member except associate members with special rapporteur status shall have one vote each. The President will vote in the event of a tie.
Vacancies
Upon vacancy of an elected position mid-term, the president will appoint an executive committee member to serve out the remaining terms of office. In the event that the president resigns, or is absent or incapacitated, the vice president shall assume the responsibility until the end of the term.
Committees
As and when required, the President may appoint a subcommittee with a specific task to be completed within a specific duration of time.
Meetings
Regular meetings will be held monthly. Office bearers will be expected to attend the meeting, executive committee members are encouraged to attend, and general body members are welcome to attend. Quorum requirements are four attendees including at least two office bearers. The president shall call special meetings whenever necessary. Notice of such meetings shall be communicated via emails/phone calls. The President will chair all meetings. The powers of the Chair are as follows: calling the meeting, setting agenda, initiating voting on particular decisions, breaking the tie, and coordinating dates and place of the next meeting.
Finances
The executive committee will identify the organization to which Purposeful Penny will channel its collected donation. Once the decision is made, the decision will be communicated to the recipient organization. The President will hand over the check to the organization. The President and the Treasurer shall be the authorized signatories for all transactions requiring check issuing. All donations collected shall be channeled into selected organizations.
Advisor
A faculty advisor shall be sought from Graduate School of Public and International affairs (GSPIA). The role of the adviser is to assist the group and to service as the group’s liaison with the University. The advisor shall become familiar with the University rules and regulations applicable to student to organizations.
External Affiliations
The only external affiliation that Purposeful Penny has is with the organizations to which donations are channeled. The mission of the organization shall govern relationship eligibility.
By-Laws
Addenda to this constitution if and when added shall be made a part of the original document.
Amendments
Amendments to this constitution shall be made through a regular meeting where office bearers and executive committee members are present. Minimum quorum for such meetings will be five members including all office bearers.
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